The 8 Best Conference Management Tools for 2025
In 2025, the expectations for event experiences are higher than ever. Whether it’s a global business summit, academic conference, or industry-specific convention, organizers must deliver seamless logistics, personalized attendee experiences, and meaningful engagement—both in-person and virtually. One of the most effective ways to meet these demands is by using dedicated conference management tools.
These platforms simplify and streamline complex event tasks such as registration, session scheduling, speaker coordination, exhibitor management, attendee engagement, and post-event analytics. With dozens of platforms available, choosing the right tool can be a challenge.
To make your decision easier, here’s a list of the 8 best conference management tools for 2025—based on features, usability, scalability, and value.
1. Cvent
Best for: Large-scale corporate and hybrid conferences
Cvent is a powerhouse in the event tech space, offering robust tools to manage large and complex conferences. Its suite includes event registration, marketing automation, virtual event hosting, venue sourcing, onsite check-in, and data analytics.
Key Features:
- Custom registration forms
- Native mobile event apps
- AI-powered attendee matchmaking
- Real-time reporting dashboards
- Seamless integration with CRMs like Salesforce
Cvent’s strength lies in its ability to scale—whether you’re hosting a 500-person summit or a 50,000-attendee global conference.
2. Bizzabo
Best for: Experience-driven, hybrid events
Bizzabo takes a data-driven approach to conference management, prioritizing attendee experience and engagement. The platform helps create personalized agendas, dynamic session tracks, and interactive virtual environments, making it ideal for hybrid events.
Key Features:
- Custom-branded registration pages
- AI matchmaking and networking tools
- Built-in virtual session hosting
- In-depth event intelligence and analytics
- Attendee engagement scoring
Bizzabo also offers real-time engagement tracking, making it easier to evaluate ROI and optimize future events.
3. Whova
Best for: Academic and professional conferences
Whova is known for its user-friendly interface and well-rounded features tailored for professional and academic events. It provides an all-in-one solution for registration, agenda building, attendee networking, and sponsor promotion.
Key Features:
- Mobile-friendly agendas
- Session check-in and live polling
- Sponsor and exhibitor digital booths
- Community boards for discussions
- Attendee business card exchange
Whova is ideal for events where information sharing, networking, and engagement are top priorities.
4. EventMobi
Best for: Custom-branded experiences
EventMobi offers a high level of customization for branding and user experience, making it a favorite among marketing-heavy conferences and branded summits. It supports both virtual and in-person events.
Key Features:
- Custom event app builder
- Interactive agendas and speaker bios
- Virtual event hub
- Gamification and live Q&A features
- Lead retrieval for sponsors and exhibitors
EventMobi is best suited for organizers who want full control over their conference branding and UI.
5. Aventri
Best for: Corporate meetings and data analytics
Aventri combines functionality and analytics to give event planners full control over data-driven decision-making. It’s a top pick for companies that rely heavily on metrics to evaluate event success.
Key Features:
- Multi-session and multi-track scheduling
- Attendee registration and smart badges
- Lead capture and exhibitor management
- Reporting with customizable KPIs
- Integration with marketing and CRM platforms
Aventri stands out for its powerful backend data capabilities that allow deeper insights into attendee behavior.
6. Glue Up
Best for: Associations and member-based events
Glue Up offers an integrated platform that combines event management, CRM, membership tracking, and community engagement tools. It’s perfect for associations and non-profits that host recurring conferences or networking events.
Key Features:
- Membership and event management in one platform
- Automated invoicing and payment tracking
- Email and newsletter campaign builder
- Mobile event app with networking tools
- Virtual and hybrid event support
The seamless link between event tools and membership management makes Glue Up a strategic investment for associations.
7. Hopin
Best for: Fully virtual and hybrid events
Hopin gained popularity during the virtual event boom and has since expanded into hybrid event capabilities. Its interface mimics the feel of a real venue, offering digital stages, networking lounges, and interactive booths.
Key Features:
- Virtual venue with customizable rooms
- Stage, breakout sessions, and expo areas
- Real-time attendee engagement features
- Video production studio integration
- Attendee networking and chat
Hopin’s cloud-based architecture is ideal for companies hosting international conferences with global audiences.
8. vFairs
Best for: Trade shows and exhibition-heavy events
vFairs specializes in delivering visually stunning virtual and hybrid events, especially for organizations hosting large expos or product showcases. It offers 3D lobbies, virtual booths, and immersive navigation.
Key Features:
- Custom 3D exhibit hall designs
- Webinars and live streaming
- Interactive sponsor booths
- Lead capture and analytics
- Live chat, polls, and Q&A
vFairs also includes accessibility options such as multi-language support and screen-reader compatibility, making it suitable for international and inclusive events.
How to Choose the Right Tool
When selecting a conference management platform for your 2025 events, consider the following:
- Event Size: Some tools cater to large-scale enterprise conferences, while others are better for mid-sized or niche events.
- Format: Determine whether your event will be in-person, virtual, or hybrid.
- Budget: Pricing varies widely based on features, attendee limits, and support options.
- User Experience: An intuitive interface is essential for both planners and attendees.
- Support & Integrations: Look for platforms that offer CRM integration, live support, and training resources.
Most tools offer free demos or trial versions—take advantage of these before making a decision.
Conclusion
The landscape of event management is evolving rapidly, and 2025 promises to be a year of increased demand for personalization, hybrid functionality, and real-time data insights. Investing in the right conference management tool can mean the difference between a chaotic, manual process and a seamless, memorable experience for everyone involved.
Whether you’re managing your first virtual summit or organizing a global in-person expo, it’s crucial to get conference management software that aligns with your event goals, scale, and attendee expectations. With the tools listed above, you’re well on your way to delivering impactful events that stand out in the crowded conference calendar.
Let your software do the heavy lifting—so you can focus on what really matters: creating meaningful connections and lasting impressions.
