Moving your business is a significant step. Whether you’re moving into a larger office, downsizing, or simply seeking a better location, one thing remains constant: the importance of keeping your records updated. A missed address update can lead to misdirected mail, lost customers, and even regulatory issues.
We have created a comprehensive change of address checklist Victoria can use during their move to ensure a smooth transition. This guide covers everything you need to update—from government records to customer communications—so you can get back to focusing on what matters: running your business.
Why Updating Your Address Matters
Business owners in Victoria are legally required to notify certain government agencies when relocating. Beyond compliance, keeping your address current ensures:
- Customers and clients know how to contact you.
- Important legal or financial documents aren’t delayed
- Service can continue without interruption from suppliers.
- Your business maintains a professional and trustworthy image
Let’s take a look at what should be changed during a move.
1. Update Government and Regulatory Records
Start with official agencies and licensing bodies. In most cases, you are required to update your address within a specific timeframe after relocating.
- Australian Business Register (ABR): Within 28 days of moving, you must submit.
- Australian Securities & Investments Commission (ASIC): Companies are required to update both their registered office and their principal place of business.
- State Revenue Office in Victoria: For payroll tax and other state-level obligations.
- Local Council Permits: If your business holds any local permits or registrations (e.g., food, construction, signage), update your location with the relevant council.
2. Notify Your Financial and Insurance Providers
To avoid coverage lapses or issues, your financial and insurance details must reflect your new address.
- Banks and lenders – Update addresses linked to accounts, loans, and credit cards.
- Insurance for businesses: Moving to a new location could alter your risk profile. Speak to your insurer to review or adjust coverage.
- Accountants and financial advisors – Ensure they have your current address for record-keeping and correspondence.
3. Inform Clients, Suppliers, and Partners
During a move, it’s important to keep good relationships with business partners. Inform the groups listed below:
- Clients and customers – Send an email update, update your website’s contact page, and post on social media.
- Suppliers and couriers – Make sure deliveries and invoices are sent to the new address.
- Professional networks – Let business partners, collaborators, and associations know where to find you.
4. Update Utility and Service Providers
Plan to avoid disruption in services at your new location:
- Electricity, gas, and water
- Internet and phone services
- Waste collection and recycling contracts
- Security and alarm monitoring services
Schedule disconnection and reconnection ahead of time to ensure a seamless transition.
5. Don’t Forget Your Online Presence
Your online and marketing assets must reflect your new address to avoid confusion:
- Google Business Profile
- Website and email footers
- Business social media pages
- Online directories (Yelp, Yellow Pages, etc.)
- Marketing materials and printed stationery
Final Thoughts
You can avoid the most common pitfalls when moving your business to Victoria with the help of a clear and organized change of address checklist Victoria. A smooth move starts with the little things, and keeping your contact information current ensures that your audience will continue to trust you and see you. Is a move imminent? Bookmark this checklist and revisit it at each stage of your relocation journey.
