GPS fleet tracking supports usage-based billing in a number of ways. With fleet tracking, you can pull reports on the number of times a specific location is visited within a given time period. You can also get exact data on the duration of each visit. This can help eliminate any inaccuracies in invoicing. You will be able to defend disputes, offer better customer service, and improve your company’s bottom line by billing all the hours worked.
Explore the different ways that a vehicle GPS tracker can improve your operation’s invoicing process.
Ensuring Accurate Billing
GPS tracking helps ensure your invoicing is based on the actual asset’s presence on location and usage. For instance, you can charge your customers on the actual distance traveled, used a rented asset, time spent, or location visits. With GPS tracking integrated into your asset and fleet management system, there is no more need to rely on guesswork or manual error in the invoicing process. This helps reduce or eliminate the chances of under-billing or overbilling.
When you integrate GPS tracking into your system, you will be taking a big step toward simplifying billing. Record keeping is a monotonous and time-consuming process. Invoices require records to eliminate guesswork. This is where a GPS tracking system can simplify the entire process of record keeping and invoice calculation.
Your GPS tracking system can automatically provide the statistics to help generate accurate reports. The elaborate and accurate records empower you to invoice each customer in an error-free manner. Since the required data is automatically recorded, there is no more need for your team to cross-check or rewrite invoices. This saves everyone’s time.
Interval Based Reporting
Another way GPS tracking benefits invoicing is by enabling interval-based reporting. This allows you to regularly track your assets’ location. Invoices can be generated right after a service delivery. This helps ensure your customers are not only billed accurately but also promptly.
Easier Invoice Defending
Anytime a client has questions about an invoice, you can refer them to the GPS monitoring reports to defend the data. Such systems maintain records with efficiency and provide effortless access to your billing staff.
Your staff can instantly and easily find out the number of times a location is visited within a given time period and the duration of stay. The information on the dates, frequencies, and durations can make it easier for you to handle any invoice disputes.
Automated Reporting
Another way GPS trackers can contribute to your business processes is by generating automated reports. As mentioned above, these systems can produce reports based on actual data usage and asset movement. You can use the reports for the following purposes:
- Auditing
- Providing more detailed info to customers
- Financial analysis
As indicated above, using a vehicle GPS tracker can eliminate or reduce errors in invoice management. GPS data is highly accurate and helps eliminate any discrepancies between actual delivery data and billed data. This helps reduce errors and potential disputes in the invoicing process.
Improved Payroll
Using GPS fleet tracking, you can get rid of the traditional time sheets-based system for payroll. The conventional method results in a loss of money due to rounded hours and unnecessary overtime recorded by your employees. It is worth noting that payroll is among the biggest cost factors for businesses.
Thus, there are many different ways that GPS tracking can improve your company’s invoicing processes. By reducing manual processes, you can make your billing process more reliable. This can have time-consuming, cost-reducing, and revenue-preserving benefits at different levels. With products like ESCORT TD Online, you can always stay on top of your fleet’s real-time location and fuel consumption data.
